RCA Board of Directors Meeting
March 24, 2014
National Realty Building
Those attending included: Colin Mills, John
Hanley, Gary Walker, Tammi Petrine, Sridhar Ganesan, Dick Rogers, Connie
Hartke, Joe Leighton, George Kain, Terry Maynard, Annmarie Swope, Nick Georgas,
and Yavuz Inanli.
Hanley, Gary Walker, Tammi Petrine, Sridhar Ganesan, Dick Rogers, Connie
Hartke, Joe Leighton, George Kain, Terry Maynard, Annmarie Swope, Nick Georgas,
and Yavuz Inanli.
1. Agenda. The draft agenda
was adopted in a unanimous vote.
was adopted in a unanimous vote.
2. February 2014 RCA Meeting Minutes.
The minutes of the February meeting were approved unanimously.
The minutes of the February meeting were approved unanimously.
3. Treasurer’s Report. The
Treasurer’s report was approved unanimously. Treasurer Joe Leighton
distributed IRS letter with RCA’s EID number.
Treasurer’s report was approved unanimously. Treasurer Joe Leighton
distributed IRS letter with RCA’s EID number.
4. 2020
Baron Cameron/ Rec Center Forum. Terry
Maynard gave an update on the upcoming April 7 ResTown Hall Meeting. The goal is to generate and submit a
community response to the Draft Baron Cameron Park Master Plan.
Baron Cameron/ Rec Center Forum. Terry
Maynard gave an update on the upcoming April 7 ResTown Hall Meeting. The goal is to generate and submit a
community response to the Draft Baron Cameron Park Master Plan.
5. Fairfax County Budget – RCA Position? John Hanley will attend the 3/28 FCFA meeting
and vote our 3 votes. RCA has no formal
position other than on the Library.
Annmarie Swope will focus on education and plans to meet with Dr. Garza.
and vote our 3 votes. RCA has no formal
position other than on the Library.
Annmarie Swope will focus on education and plans to meet with Dr. Garza.
6. Bylaw Revisions: Board Terms &
Presidential Selection. Sridhar Ganesan
led the discussions.
Presidential Selection. Sridhar Ganesan
led the discussions.
RCA President Selection:
Historically this had been an annual public
vote. Joe Leighton moved and Tammi
Petrine seconded that RCA change election of President to internal vote by RCA
board members at the first board meeting following annual elections. Terry Maynard suggested amending it to say
that anyone running must have served on the RCA Board for one election year
anytime prior. Colin Mills clarified the
motion to include the transfer of the board seat now occupied by the sitting
president to an ‘at-large seat’ in the next election to capture the correct
number of board seats in the 2014 election as RCA reconfigures to adopt an
‘in-house’ election of all officers. By-law
language will be worked out by Sridhar by next meeting. 11 voted yes and there
were 2 abstentions (Rogers and Inanli).
vote. Joe Leighton moved and Tammi
Petrine seconded that RCA change election of President to internal vote by RCA
board members at the first board meeting following annual elections. Terry Maynard suggested amending it to say
that anyone running must have served on the RCA Board for one election year
anytime prior. Colin Mills clarified the
motion to include the transfer of the board seat now occupied by the sitting
president to an ‘at-large seat’ in the next election to capture the correct
number of board seats in the 2014 election as RCA reconfigures to adopt an
‘in-house’ election of all officers. By-law
language will be worked out by Sridhar by next meeting. 11 voted yes and there
were 2 abstentions (Rogers and Inanli).
RCA Board Term:
Joe Leighton moved and Tammi Petrine seconded to
restructure director terms from 2 years to 3 years: The main purpose is to establish consistency
and stability as 1/3 of the Board to be elected each year. By a vote of 11 voting yes and 2 abstentions
(Rogers and Mills), the revision was accepted in principle with bylaw language
to be formally accepted at a later date.
restructure director terms from 2 years to 3 years: The main purpose is to establish consistency
and stability as 1/3 of the Board to be elected each year. By a vote of 11 voting yes and 2 abstentions
(Rogers and Mills), the revision was accepted in principle with bylaw language
to be formally accepted at a later date.
7. RCA 411 Series. Update by Annmarie Swope and Connie Hartke. Discussed
name and formatting. Gary Walker to add 411 Series to website. All to send ideas/feedback on the series to
Annmarie & Connie.
name and formatting. Gary Walker to add 411 Series to website. All to send ideas/feedback on the series to
Annmarie & Connie.
8. RCA
Finances. Sridhar Ganesan led
discussion. To get ready for 501(c)3
application we need to have a strategic planning meeting for all board members
– ½ day morning meeting date tentatively set to 5/3 (later changed to 5/10). Volunteers for 501(c)3 committee are
Annmarie, Joe, Tammi, Yavuz.
Finances. Sridhar Ganesan led
discussion. To get ready for 501(c)3
application we need to have a strategic planning meeting for all board members
– ½ day morning meeting date tentatively set to 5/3 (later changed to 5/10). Volunteers for 501(c)3 committee are
Annmarie, Joe, Tammi, Yavuz.
9. Election
Committee Update. Gary Walker said meeting
of the committee set for the following evening, 3/25, with results to circulate
by email.
Committee Update. Gary Walker said meeting
of the committee set for the following evening, 3/25, with results to circulate
by email.
10. Citizen of the Year Ceremony Recap. Colin pointed us to his blog, which describes
it well: http://restoncitizensassociation.blogspot.com/2014/02/rca-to-recognize-kathy-kaplan-as.html
it well: http://restoncitizensassociation.blogspot.com/2014/02/rca-to-recognize-kathy-kaplan-as.html
11.
Orienting New Board Members. Tammi
asked George Kaine to help plan. Connie
distributed an undated article from the Reston Town Crier entitled “What Do We
Get from Fairfax County?” by Lee Libman (probably written in the 1970s).
Orienting New Board Members. Tammi
asked George Kaine to help plan. Connie
distributed an undated article from the Reston Town Crier entitled “What Do We
Get from Fairfax County?” by Lee Libman (probably written in the 1970s).
12.
Residential Studios Update. John
Hanley is still following.
Residential Studios Update. John
Hanley is still following.
13. Other
Business. Dick Rogers stated that he
will resign at the end of his term. He
will remain on the 2020 committee and Transportation committee. Regarding Terry mentioned that the 2020 site
gets 4,000 views/month and 2020 Twitter has over 360 followers, over 3 dozen on
Facebook.
Business. Dick Rogers stated that he
will resign at the end of his term. He
will remain on the 2020 committee and Transportation committee. Regarding Terry mentioned that the 2020 site
gets 4,000 views/month and 2020 Twitter has over 360 followers, over 3 dozen on
Facebook.
14. Location and Time of Next Meeting. 7:30 pm April 28, location tbd (4/23 update –
location National Realty Building) Joe moved to adjourn and Colin seconded.
location National Realty Building) Joe moved to adjourn and Colin seconded.